REGULAR MEETING

SAN MATEO COUNTY BOARD OF SUPERVISORS

CHAMBERS OF THE BOARD OF SUPERVISORS

400 COUNTY CENTER, REDWOOD CITY

Tuesday, November 17, 2015

9:00 A.M.

 

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Sukhmani S. Purewal, Agenda Administrator, at least 2 working days before the meeting at (650) 363-1802 and/or spurewal@smcgov.org. Notification in advance of the meeting will enable the County to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Attendees to this meeting are reminded that other attendees may be sensitive to various chemical based products.

 

If you wish to speak to the Board, please fill out a speaker’s slip located in the box on the wall in the anteroom as you enter the Board Chambers. If you have anything that you wish distributed to the Board and included in the official record, please hand it to the Clerk of the Board who will distribute the information to the Board members and staff.

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

PUBLIC COMMENT

 

This item is reserved for persons wishing to address the Board on any County-related matters that are as follows: 1) Not otherwise on this meeting agenda; 2) Listed on the Consent Agenda; 3) County Manager’s Report on the Regular Agenda; or 4) Board Members’ Reports on the Regular Agenda.  Public comments on matters not listed above shall be heard at the time the matter is called. 

 

As with all public comment, members of the public who wish to address the Board should complete a speaker’s slip to make a public comment. Speakers are customarily limited to two minutes, but an extension can be provided to you at the discretion of the Board President.

 

ACTION TO SET AGENDA and TO APPROVE CONSENT AGENDA ITEMS

 

(This item is to set the final consent and regular agenda, and for the approval of the items listed on the consent agenda.  All items on the consent agenda are approved by one action.)

 

MATTERS SET FOR SPECIFIED TIME

 

Times listed under this section are approximate.  The Board makes every effort to adhere to the times listed, but in some cases, because of unexpected presentations, items may not be heard precisely at the time scheduled.  In no case will any item be heard before the scheduled time.

 

1.

9:00 a.m.

 

Resolution accepting the 2016 San Mateo County Exposition and Fair Association budget presented by the San Mateo County Event Center.

 

2.

1:30 p.m.

 

Presentation of Service Awards, 455 County Center, Room 101, Redwood City (County Manager)

 

REGULAR AGENDA

 

AGRICULTURE/WEIGHTS & MEASURES

 

3.

Introduction of an Ordinance repealing and replacing Section 5.124.020 of Chapter 5.124 of Title 5 of the San Mateo County Ordinance Code increasing annual device registration fees for commercial weighing and measuring devices, and waive the reading of the ordinance in its entirety.

 

PLANNING AND BUILDING

 

4.

Public hearing to consider an appeal of the Planning Commission’s approval of a Design Review Permit and a Grading Permit, to allow construction of a new 2,394 sq. ft. single-family residence (1,932 sq. ft. residence with an attached 441 sq. ft. garage), and associated grading in the amount of 448 cubic yards, on a 7,623 sq. ft. legal parcel located on Cordilleras Road in the unincorporated Emerald Lake Hills area of the County.  Two significant trees are proposed to be removed.

 

A)

Report and recommend

 

B)

Open public hearing

 

C)

Close public hearing

 

D)

Deny the appeal, uphold the denial of the appeal by the Planning Commission, and

 

 

uphold the Community Development Director’s decision to approve the project, by making the findings and adopting the conditions of approval as shown on Attachment A.

 

5.

Public hearing to consider adoption of ordinances for Zoning Text and Map Amendments to rezone two parcels from R-3 (Multi-Family Residential) to “PUD-138” (Planned Unit Development-138), pursuant to Section 6550 of the County Zoning Regulations, for the construction of a 15 unit, three-story multi-family low-income housing development at 2626 and 2642 Marlborough Avenue in the unincorporated North Fair Oaks.

 

A)

Report and recommend

 

B)

Open public hearing

 

C)

Close public hearing

 

D)

1.

Approve the proposed Zoning Text and Map Amendments, County File Number PLN 2015-00263, by adopting the required findings and conditions of approval as contained in Attachment A.

 

 

 

 

2.

Adopt the ordinance to enact, applicable only to the subject parcels, the “PUD 138” (Planned Unit Development-138) Regulations, and waive the reading of the ordinance in its entirety.

 

 

 

 

3.

Adopt the ordinance to change the subject parcel’s Zoning Map designation from “R-3” to “PUD-138,” and waive the reading of the ordinance in its entirety.

 

COUNTY MANAGER:  OFFICE OF SUSTAINABILITY

 

6.

Resolution authorizing and directing the President of the Board of Supervisors to execute the Joint Exercise of Powers agreement, which will establish the Peninsula Clean Energy Authority with the County as a charter member.

 

7.

Recommendation:  (Supervisor Carole Groom)

 

A)

For the appointments of Supervisors Dave Pine and Carole Groom to the Peninsula Clean Energy Authority Board of Directors to fill San Mateo County’s two director seats; and

 

B)

Appointment of Jim Eggemeyer, Director of the County’s Office of Sustainability, as the alternate to serve in the absence of the County’s director(s).

 

COUNTY MANAGER

 

8.

Adoption of an Interim Urgency Ordinance establishing a moratorium on the conversion or closure of mobilehome parks pending the review and possible adoption of land use regulations applicable to such conversions and closures, and waive the reading of the ordinance in its entirety.

9.

Measure A:  Resolution authorizing a one-time $24,500 grant to Rosalie Rendu, Inc. and authorizing the Director of the Human Services Agency, or her designee, to prepare and execute the grant agreement.

 

10.

Measure A:  Resolution appointing Tom Ledda to the Measure A Oversight Committee for a two-year term expiring on June 30, 2017.

 

11.

County Manager's Report

 

BOARD OF SUPERVISORS

 

12.

Board Members' Reports

 

CONSENT AGENDA

 

All items on the consent agenda are approved by one action unless a request is made at the beginning of the meeting that an item be withdrawn or transferred to the regular agenda.  Any item on the regular agenda may be transferred to the consent agenda.

 

13.

Approve the minutes for the meeting of October 20, 2015.

 

BOARD OF SUPERVISORS

 

14.

Ratification of a resolution honoring Kathleen Kimura as Millbrae 2015 Woman of the Year. (Supervisor Dave Pine)

 

15.

Ratification of a resolution honoring Ron Frediani as Millbrae 2015 Man of the Year. (Supervisor Dave Pine)

 

16.

Ratification of a resolution honoring The Pacific Coast Fog Fest For Thirty Years of Shining the Spotlight on Pacifica. (Supervisor Don Horsley)

 

17.

Ratification of a proclamation designating October 16, 2015 as Youth for Youth Day. (Supervisor Carole Groom)

 

18.

Recommendation for appointments to the Commission on Disabilities, terms ending June 30, 2018: (Supervisor Carole Groom)

 

A)

Richard Halloran representing Community At-Large,

 

B)

Jennifer Camota Contreras representing Community At-Large and;

 

C)

Charles Schuette representing Community At-Large.

 

19.

Recommendation for the reappointment of Susy Castoria to the San Mateo County Commission on Disabilities, term ending on June 30, 2018. (Supervisor Carole Groom)

 

20.

Recommendation for the appointment of Claire Toutant to the MidCoast Community Council, term ending December 31, 2018. (Supervisor Don Horsley)

 

21.

Resolution expanding membership of the San Mateo County Veterans Commission to provide for the appointment of up to two alternate members and to appoint Jacob Pletcher and Brandon Jones to serve as alternate members of the Veterans Commission. (Supervisor Warren Slocum)

 

COUNTY MANAGER

 

22.

Resolution authorizing the President of the Board to execute a Memorandum of Understanding between the Superior Court of San Mateo County and the County of San Mateo.

 

23.

Resolution of Intent to conduct a public hearing to consider the vacation of the public service easement that encumbers a portion of the property at 175 Glen Aulin Lane, Burlingame.

 

24.

Resolutions authorizing the County Manager or his designee to execute:

 

A)

An agreement with Dudek to provide grant application writing services for the term of November 17, 2015, through June 30, 2016, in an amount not to exceed $50,000, and with an option by the County to extend such agreement through June 30, 2017; and

 

B)

An agreement with Hatcheul Tabernik & Associates (HTA) to provide grant application writing services for the term of November 17, 2015, through June 30, 2016, in an amount not to exceed $50,000, and with an option by the County to extend such agreement through June 30, 2017.

 

25.

Acceptance of the 2015 Legislative Activity report.

 

26.

Resolution authorizing the Board President to execute an amendment to the lease agreement with Hines REIT 1900/2000 Alameda de las Pulgas LLC, a Delaware limited liability company for an early extension of a ten-year term beginning October 1, 2017, for the lease of 81,223 square feet of office space for the Health Department at 2000 Alameda de las Pulgas, San Mateo, California, at a monthly rent before expenses of $2.27 per square foot or $183,739.

 

27.

Resolution authorizing the execution of a lease agreement with Baiata Group LLC for approximately 2,900 square feet of office space at 3252 Middlefield Road, in unincorporated Menlo Park, at a monthly rate of $4,785 for a term of five years, with two options to extend for five additional years each under the same terms.

 

DISTRICT ATTORNEY

 

28.

Resolution waiving the Request for Proposals (RFP) Process and authorizing the District Attorney to execute an agreement with Sun Ridge Systems, Inc. for the purchase, installation, training and support for the Record Information Management System (RIMS) software for the term of November 17, 2015 through November 16, 2016, in an amount not to exceed $105,454.

 

GOVERNING BOARD

 

29.

Acting as the Governing Board of the Oak Knoll Sewer Maintenance District, adopt a resolution setting Tuesday, December 8, 2015 at 9:00 A.M. at your regularly scheduled Board meeting as the time and place for a public hearing on the proposed annexation of the Lands of Rubio (722 Esther Lane, Redwood City, APN 058-271-190) to the Oak Knoll Sewer Maintenance District.

 

HEALTH SYSTEM

 

30.

Resolution authorizing an agreement with Mills-Peninsula Health Services to provide adult day health care, family caregiver support, health promotion, and transportation services for the term of July 1, 2015 through June 30, 2016, in an amount not to exceed $154,518.

 

31.

Resolution authorizing an agreement with the City and County of San Francisco Department of Public Health HIV Services for funding to provide primary health care and psycho-social services to individuals with HIV/AIDS for the term of March 1, 2015 through February 29, 2016, in an amount not to exceed $1,183,460.

 

32.

Resolution authorizing the acceptance of an award from the California Department of Public Health, Tuberculosis Control Branch to provide tuberculosis prevention and control activities for the term of July 1, 2015 through June 30, 2016, in an amount not to exceed $315,704.

 

33.

Resolution authorizing:

 

A)

An amendment to the agreement with the California Department of Aging to increase Title III and VII Older Americans Act of 1965 Funding in the amount of $89,316, for an amount not to exceed $2,884,025; and

 

B)

An Appropriation Transfer Request in the amount of $89,316 from Unanticipated Revenue to Older Americans Act funding.

 

34.

Resolution authorizing an agreement with Peninsula Conflict Resolution Center for alcohol and other drug prevention services, Community Capacity Building, and Parent Project classes for the term July 1, 2015 through June 30, 2017, in an amount not to exceed $496,289.

 

HUMAN RESOURCES

 

35.

Resolution:

 

A)

Accepting the Deferred Compensation Committee’s unanimous recommendation to select MassMutual (formerly Hartford) as the County’s deferred compensation, Retiree Health Savings Account (RHSA) and extra-help plans provider; and

 

B)

Authorizing the Human Resources Director to execute an agreement with MassMutual to administer the County’s deferred compensation and Retiree Health Savings Account plans for County employees and retirees and to administer the County’s retirement plan for extra help employees for the period from March 15, 2016 to March 1, 2021.

 

HUMAN SERVICES AGENCY

 

36.

Resolution authorizing an amendment to the agreement with StarVista to increase funding for the continuation of Family Stabilization services through the term of the agreement; the term remains the same, March 1, 2015 through June 30, 2016, increasing the amount by $460,000 to an amount not to exceed $560,000.

 

37.

Resolution authorizing an agreement with Cushman Computer Consulting, Inc., for implementation of the Revenue and Claims Data System for the Human Services Agency Financial Services, for the term of November 1, 2015 through June 30, 2018, in an amount not to exceed $796,500.

 

INFORMATION SERVICES

 

38.

Resolution authorizing:

 

A)

An amendment with Sierra-Cedar Inc. (SCI) for software implementation services, extending the term through December 30, 2016, and increasing the Agreement amount by $312,400 to an amount not to exceed $1,862,952; and

 

B)

An amendment with Marian Repp for consulting services, extending the term of the Agreement through December 30, 2016, and increasing the amount by $140,000 to an amount not to exceed $470,000.

 

39.

Resolution authorizing an amendment with Capita Technologies, Inc. for professional services for additional customizations, interfaces, and migrations for configuration enhancements to the Probation Information Management System (PIMS), extending the term through June 30, 2017, and increasing the agreement amount by $1,680,940 for a not to exceed amount of $3,334,851.

 

PUBLIC SAFETY COMMUNICATIONS

 

40.

Resolution authorizing the President of the Board of Supervisors to execute an agreement between the County of San Mateo and the Broadmoor Police District for the provision of 911 communications services through June 30, 2018, in an amount not to exceed $247,113.

 

PROBATION

 

41.

Resolution authorizing the Chief Probation Officer or his designee to:

 

A)

Participate in the Juvenile Accountability Block Grant (JABG) Program, funded through the state recidivism fund and administered by the Board of State and Community Corrections (BSCC); and

 

B)

Submit the grant proposal for this funding and sign the grant agreement with the BSCC including any amendments thereof; and

 

C)

Accept federal funds available for FY 2015-16 in the amount of $40,345; and

 

D)

Provide matching fund required for this grant in the amount of $4,483.

 

PUBLIC WORKS

 

42.

Resolution authorizing on-call agreements with: Flood Control and Drainage System Study and Design firms: CDM Smith, Inc., Schaaf & Wheeler, and WRECO; Water Supply and Distribution System Study and Design firms: BKF Engineers, HydroScience Engineers, Schaaf & Wheeler, and Water Works Engineers, LLC; Sanitary Sewer System Study and Design firms: BKF Engineers, Mark Thomas & Company, RMC Water and Environment, and Water Works Engineers, LLC; Environmental Permitting and Compliance firms: Biological Monitoring and Assessment Specialists, Inc., Denise Duffy & Associates, Inc., EOA, Inc., Go Native, Inc., Horizon Water & Environment, LLC, MIG/TRA Environmental Sciences, Inc., and Shelterbelt Builders, Inc.; Closed Landfill Management and Monitoring firm: Geo-Logic Associates; Construction Management and Inspection firms: 4LEAF, Inc., Bellecci & Associates, Harris & Associates, and Swinerton Management & Consulting, for the term of November 17, 2015 through November 16, 2018, for an aggregate amount of $9,000,000.

 

43.

Resolution authorizing an agreement with KRJ Design Group, to provide Computer-Assisted Design drawings, for the term of November 17, 2015 through November 16, 2016, in an amount not to exceed $175,000.

 

44.

Resolution authorizing:

 

A)

The President of the Board to execute an agreement with Kiewit Infrastructure West Co. for the reconstruction of County Bridge No. 67 (State Bridge No. 35C-043) on Lower Crystal Springs Dam in the Unincorporated Area of San Mateo County, in the amount of $11,900,000; and

 

B)

The Director of Public Works to execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $1,190,000, or approximately 10% of the agreement amount.

 

45.

Resolution authorizing an agreement with AECOM Technical Services, Inc., for construction management services associated with the Reconstruction of the Crystal Springs Dam Bridge Project, for the term of November 17, 2015, through November 16, 2018, for an amount not to exceed $2,230,458.

 

46.

Resolution:

 

A)

Modifying the boundaries of the existing Middlefield Road Underground Utility District (Phase II) from Fifth Avenue to MacArthur Avenue in the North Fair Oaks Area; and

 

B)

Authorizing the Director of Public Works to make minor adjustments if necessary to the Middlefield Road Underground Utility District (Phase II) boundary hereafter.

 

47.

Resolution authorizing agreements with "on-call" Architectural firms: CJW Architecture, Dreyfuss & Blackford, Garavaglia Architecture, Inc., and PHd Architects, Inc. to provide architectural design and consulting on various County facilities construction projects, for a term of November 17, 2015 through November 16, 2018, for an aggregate amount of $1,800,000.

 

SHERIFF

 

48.

Resolution authorizing an amendment to the agreement with CORA to provide Emergency Response Program services to victims of domestic violence, increasing the amount by $157,610 to an amount not to exceed $315,220 and extending the term one year through June 30, 2016.

 

49.

Resolution:

 

A)

Accepting the FY 2015 DNA Backlog Reduction Program grant award in the amount of $166,034, for the term of January 1, 2016 through December 31, 2017; and

 

B)

Approving an Appropriation Transfer Request in the amount of $166,034 from Unanticipated Revenue to Employee Travel, Equipment, Supplies, and Contracts for the expenditure of grant funds (4/5ths vote required).

 

CLOSED SESSION

 

(The Board will adjourn to closed session to consider the following items at the end of the agenda, or at any time during the meeting as time permits. At the conclusion of closed session, the Board will reconvene in open session to report on any actions taken for which a report is required by law.)

 

A)

Conference with Legal Counsel - Existing Litigation

 

 

1.

Declaro, Jocelyn v. County of San Mateo

Workers Compensation Case Nos. SM060463, SM120733, SM130419

 

 

2.

Slegers, Jennifer v. County of San Mateo

Workers Compensation Case No. SM070601

 

 

3.

Tay-Garcia, Lidia v. County of San Mateo

Workers Compensation Case No. SM120246

 

 

4.

W. Bradley Electric Inc v. County of San Mateo

San Mateo County Superior Court Case No. CIV 535976

 

B)

Conference with Legal Counsel - Anticipated Litigation

 

 

 

 

1.

Significant exposure to litigation pursuant to subdivision (d)(2) of Gov't Code Section 54956.9

One case

 

Telecasts of the San Mateo County Board of Supervisors meetings can be seen throughout most of San Mateo County, Thursdays at 7:30PM, replayed on Fridays at 8:00AM and Saturdays at 10:00AM on Peninsula TV Channel 26.  Palo Alto Cable viewers can see the meetings Thursday nights at 7:00PM on Channel 29.  For more information on air dates for other communities, please contact Peninsula TV at (650) 637-1936.

 

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection.  Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board.  The Board has designated the office of the Clerk of the Board of Supervisors, located at 400 County Center, Redwood City, CA 94063, for the purpose of making those public records available for inspection.  The documents are also available on the County's Internet Web site, at the link for Board of Supervisors agendas for upcoming meetings.  The website is located at: http://www.co.sanmateo.ca.us/smc/department/bos/home/0,2151,1864_26218,00.html.  The San Mateo County Ordinance Code can be accessed on the World Wide Web at: http://library2.municode.com/default-now/home.htm?infobase=16029&doc_action=whatsnew